This document provides an overview of enrolment keys and how to use them.
Your Moodle course can be given an enrolment key which acts as a password to your course. By providing your students with the enrolment key, you control access to your virtual classroom and give students one-time permission to self-enrol in their course(s).
Once enrolled, students never need to use the key again, and you can change the key at any time to prevent unauthorized access. We recommend that you change the key once all your students are enrolled.
Setting an Enrolment Key
To set an enrolment key, please follow these steps for each of your courses:
IMPORTANT TIP: It's advisable to leave the Enrolment duration field and the Start date and End date fields disabled. The use of these fields can lead to unexpected loss of access by your students. Contact email@example.com if you would like information on how to use these fields correctly
Your settings should look similar to those pictured below:
Using the Key
Using an Enrolment Key to Place Students into Groups
You can create groups and assign separate enrolment keys to groupings in your course(s). When you give students the key to their group, they can use it to automatically enrol into the course, and into their grouping(s). Please note: If you use this option, all enrolment keys need to be unique and although you still need a course enrolment key, it is not necessary to give it to anyone.
Contacting Students via Student E-mail
Student e-mail is encouraged since it is a default for College-wide messages (including Moodle), and students can forward college email to their personal email account(s). Personal email is often not known at the time a student registers, so the VCC email address is very easy for instructors to use since it’s usually an alias in the format firstname.lastname@example.org. Please note, if students share duplicate names, this format won’t apply. It is therefore recommended that instructors consult Banner or contact the Registrar’s office for the correct student email addresses.