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Obtaining Access for Your Moodle Guest User or Mentor

Overview

If you have a guest user or mentor who will need access your Moodle course, there are several steps you should take at least five (5) business days prior to the date the access is required:

checkbox Obtain and fill in a Technology Access Request Form
checkbox Have the temporary user show acceptance of the conditions of the Use of College Computers form.
checkbox Submit the Technology Access Request Form and Use of College Computers form to the VCC Helpdesk.
checkbox Have the guest/mentor access Moodle for the first time using my.vcc.ca.
checkbox Add the user to the course in Moodle.



1) Log in to myVCC to obtain a Technology Access Request Form.

Print a copy of the Technology Access Request Form and complete Part 1 on behalf of the guest/mentor as well as Part 2 as the Department Head or designate as shown in the example. Be sure to Indicate date of termination of the contract as it is a requirement for creating this type of account.

2) Have the temporary user show acceptance of the conditions of the Use of College Computers agreement.

If the guest/mentor is present, have them read and sign the back of the Technology Access Request Form, indicating his/her agreement to the conditions of the Use of College Computers agreement.

If the guest/mentor is offsite, you may

* fax a copy with instructions to read, sign and fax back to you, or

* Click here to send him/her a copy of the form, complete with instructions.

3) Submit the Technology Access Request Form and Use of College Computers form to the VCC Helpdesk

After receiving the guest's/mentor's agreement to the Use of College Computers agreement, send both to the VCC helpdesk. If the Use of College Computers was agreed to using email, then forward that email to helpdesk@vcc.ca, with an explanation that the Technology Access Request Form is being sent by interoffice mail.

4) Have the guest/mentor log in to Moodle for the first time.

Once the new user account is created, the helpdesk will notify you by email with his/her VCC network login and the @vcc.ca email login. Forward this information to the personal email account of the guest/mentor along with the instructions to use the network username and password to log in to http://my.vcc.ca and use the 'online courses' link to log in to Moodle for the first time. At this point, they will not yet have access to the course. So they can immediately log out. Ask your guest/mentor to notify you after they have completed this step.

Feel free to copy and paste the following instructions, if you do not want to write your own:

Your VCC network and email accounts have been set up according to the information shown below. You now need to log in to Moodle for the first time to create a Moodle profile.

Please visit http://my.vcc.ca and use the 'Username' and 'Password' to log in. Once logged in, use the 'Online courses' link, on the left, to access Moodle. Doing this creates a new Moodle profile for you. If you wish, you may update your profile information. However, you will not be able to access your course until you have been manually added by the course adminstrator.

Once you have completed the initial login process, please reply to this email to let me know so that you can be added to the course.

Thank you.


5) Add the guest/mentor to the course in Moodle.

Anyone with teacher or administrator access to Moodle may now add the guest/mentor to the course using the Assign Roles link of the Administration Block on the first page of the course.
For assistance with this, email DLSupport @ vcc.ca.

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