Obtaining Access for Your Moodle Guest User or Mentor
If you have a guest user or mentor who will need access your Moodle course, there are several steps you should take at least five (5) business days prior to the date the access is required.
Here's your checklist of steps (each jumps down to instructions below):STEP 1: Obtain and fill in a Technology Access Request Form
STEP 2: Have the temporary user accept the conditions of the Use of College Computers form.
STEP 3: Submit the Technology Access Request Form and the Use of College Computers form to the VCC Helpdesk.
STEP 4: Have the guest/mentor access Moodle for the first time via my.vcc.ca.
STEP 5: Add the user to the course in Moodle.
Print a copy of the Technology Access Request Form and complete Part 1 on behalf of the guest/mentor as well as Part 2 as the Department Head or designate as shown in the example. Be sure to Indicate date of termination of the contract as it is a requirement for creating this type of account.
If the guest/mentor is present, have them read and sign the back of the Technology Access Request Form, indicating his/her agreement to the conditions of the Use of College Computers agreement.
If the guest/mentor is off-site, you may
After receiving the guest/mentor's agreement to the Use of College Computers form, send both to the VCC helpdesk. If the Use of College Computers was agreed to using email, then forward that email to firstname.lastname@example.org, with an explanation that the Technology Access Request Form is being sent by interoffice mail.
Once the new user account is created, the helpdesk will notify you by email with his/her VCC network login and the @vcc.ca email login. Forward this information to the personal email account of the guest/mentor along with the instructions to use the network username and password to log in to http://my.vcc.ca and use the 'online courses' link to log in to Moodle for the first time. At this point, they will not yet have access to the course. So they can immediately log out. Ask your guest/mentor to notify you after they have completed this step.
Feel free to copy and paste the following instructions, if you do not want to write your own:
Anyone with teacher or administrator access to Moodle may now add the guest/mentor to the course using the Assign Roles link of the Administration Block on the first page of the course.
For assistance with these steps, email DLSupport @ vcc.ca.